Labeling Without Punishing

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By Amanda Forson, WorldVitalRecords.com
How to Keep Sources and Citation Information Together Without Damaging the Document

Day One: Choose a document for labeling.

Day Two: Type or write the citation on acid-free paper.

Day Three: Place the acid-free citation inside the same folder as the document, if the document is filed.

Day Four: Place in a plastic sheet protector placed next to the document, also in its own plastic sheet protector, dependent upon the document size.

Day Five: For ease of use later, a good idea would be to collect all citations for an individual’s documents and place two copies in files:
a) copy of citations in item order as the items are in the files currently.
b) copy of citations in alpha order, ensuring that a citation does not receive undue double attention.

This works best when the citations are typed on a computer/word processor and are easily maneuvered as wanted.

Day Six: Make sure all document citations are included in genealogical software, or included on websites to make sure that they are published along with family information.

Day Seven: When finding new documents (and if there is the ability to control settings on the copies made), allow a half inch around the side of the document for labeling on the actual document, eliminating further need for separate labels in the future.

Note: When doing this, cite the FULL citation, not simply film numbers. The point of the citation is to get a researcher back to the part of film where the document is located or to the original as quickly as possible. A lone film number means nothing without context.

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